Introduction

Repetitive tasks such as manual approvals, follow-up emails, reminders, and file transfers quietly consume hours of productive time every week. For many organisations, these tasks slow operations, increase errors, and frustrate employees.

With Microsoft Power Automate, businesses can eliminate repetitive work by automating everyday processes and integrating tools like SharePoint, Microsoft Teams, Outlook, and CRM systems. The result is higher productivity, faster decision-making, and better use of employee time, all without heavy development costs.

1. Automating Approvals to Speed Up Decisions

Approval processes are one of the most common productivity bottlenecks. Whether it’s purchase requests, leave approvals, or document sign-offs, manual approvals often involve long email chains and delays.

With Power Automate, businesses can:

• Automatically route approval requests to the right person

• Send instant notifications via Teams or Outlook

• Track approval status in real time

• Store approved records securely in SharePoint

This reduces delays, ensures accountability, and keeps processes moving without constant follow-ups.

2. Automated Reminders and Notifications

Missed deadlines and forgotten tasks cost businesses time and money. Power Automate helps by sending automated reminders based on triggers such as due dates, status changes, or inactivity.

Common use cases include:

• Reminder emails for pending tasks

• Teams notifications for overdue approvals

• Alerts when records are updated or missing information

Automation ensures nothing slips through the cracks and employees stay focused on high-value work instead of manual follow-ups.

3. Smart Email Alerts Without Manual Monitoring

Monitoring inboxes for important messages is inefficient. Power Automate can scan emails and trigger actions automatically.

Examples include:

• Flagging urgent emails and notifying teams in Microsoft Teams

• Creating CRM records from customer emails

• Routing support requests to the right department

This approach improves response times and ensures critical communications receive immediate attention.

4. Seamless File Syncing Across Applications

Manually moving files between systems increases the risk of errors and data loss. Power Automate enables automatic file synchronisation across platforms.

Businesses can:

• Sync documents between SharePoint and OneDrive

• Save email attachments directly to SharePoint folders

• Update CRM records when files are added or modified

This creates a single source of truth and keeps information accessible across teams.